Did you know that 63 percent of marketers in the United States of America are planning to spend more money on live events? Live events allow for a much greater level of engagement with attendees, and it creates a lasting and inspiring impression on all who attend. A big part of hosting an amazing event is finding the perfect event space rental.
Your event planning could take a turn for the worse if you don’t hire the right event suppliers and ensure that the event space facilities are large enough to accommodate everyone. The good news is that you’ve found the perfect guide to finding and renting the right venue for your business’s next big event.
Keep reading this article to learn more today!
1. Know Your Goals
You need to know your goals before you take the first steps toward picking a venue hire for your event. You will want a different venue for goals built around educating your attendees than you’d want if the goal is to provide a platform for attendees to show off their goods or services.
It’s also possible that you’re hoping to use your event space rental as a way to network with other professionals in your industry. No matter what your goals are, you need to make sure that your event space facilities enable you to reach those goals. Find a venue that is perfect for helping you achieve all of the goals that you’ve set for your business.
2. Determine Your Needs
Now that you know what you’re hoping to achieve with your corporate event, it’s time to narrow down what your needs are in order to host a successful event. A good rule of thumb is to start out by determining how many people will attend your event. The event suppliers will have a much easier time providing food and beverages when they have an accurate headcount ahead of time.
If you’re selling tickets for the event then you can use the early ticket sales to estimate how many people will attend. Knowing how many people will show up will also aid you in finding event spaces that offer enough space for everyone who is coming. If this is an event focused on business and networking then you need to make sure that everyone has access to a plug for laptops and other devices.
3. Think About Your Target Audience
It’s also wise to think about your target audience when you dive into event planning for your next corporate event. Knowing who your event is for will allow you to put together an event that is sure to blow your audience away. You’ll want to tailor your event space checklist differently if you’re catering to CEOs in the automobile industry versus traveling salespeople in the cable TV industry.
Knowing your target audience makes it much easier to find the right venue at the right price for your big event. A venue for the tech industry will need to be chic and something that is more outside of the box compared to the venue that you’d use for rental car company managers.
Consider the average income of the attendees, the needs that they have for this event, and what they’re used to when it comes to event space facilities when you’re narrowing down your options.
4. Choose a Fun Location
The event is important, but you should also ensure that your corporate event space facilities are located in a fun and scenic area. It’s also important to ensure that the facility is easy and convenient to get to, especially if the attendees don’t live in the area. Look for a central area that is convenient for as many attendees as possible.
It’s also smart to ensure that public transportation provides access to your event venue. If you want to make the event extra special, consider providing helpful guides to the city that is hosting the event. The attendees can get out and explore the best parts of the host city when the event comes to an end.
5. Maximize Size
Your event is going to encounter some issues if you don’t find a venue that can accommodate the size of the event that you plan on hosting. Make sure that you’re prioritizing the size of your event space rental so that everyone is comfortable and has access to the things that they need.
A venue that is too small will feel crowded and overwhelming, while a venue that is too large could result in the event feeling poorly attended. A venue that is the perfect size will have a nice buzz to it that gets attendees excited.
6. Ensure Accessibility
Ensuring that the event is accessible is another key to remember when you’re picking out an event space rental. It’s quite possible that you will have attendees that require the use of a wheelchair. Your event could go south in a hurry if you choose a venue that doesn’t have a wheelchair ramp and a bathroom for those with physical limitations.
7. Narrow Down the Details
The last tip to use when you’re searching for event space facilities is to figure out the little details. If the event is geared around networking then you should ensure that there are private meeting spaces for people to network and build relationships. It’s also important to make sure that the event has all of the necessary amenities, including WiFi and food services.
Make the Most of the Perfect Event Space Rental
If you have big plans to host a corporate event in the future then you need to know the right ways to go about finding an event space rental that is suitable for all who attend. Make sure that it has all of the necessary amenities and that it is accessible to those who are physically limited. You should also choose a fun location and find event space facilities with the perfect amount of space.
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