Many office managers are looking for clever ways to save money and help the company run more efficiently. There are a number of ways to do this but one that often gets overlooked is using print services that are managed by third parties. The reason it often goes overlooked is that it isn’t always obvious how much money is being spent on printing in an office, much less the other resources devoted to doing it.
Using a third party to handle this part of your business is a great way to go since it is easier than ever to use a third party. In this article, we will go over some of the reasons you should be using enterprise printing for your company.
1 – Your office is not yet paperless
A paperless office is something that every company should be striving for. It is one of the rare win-win scenarios that works out great for the bottom line while also being good for the environment. The problem for some offices is that they are not able to actually be paperless or they need time to transition.
During that transition time, it makes little sense to upgrade and update all of your printing needs. This is the ideal time to look into using managed print services. They can be used during the process so you don’t have to invest tons of money into the printing infrastructure.
Once you make the transition then you can phase out the printing services that they provide.
2 – No driver problems
Printing has gotten very complicated these days since there are so many different devices being used by office workers. With phones, tablets, laptops, and more all connecting to the printers, the drivers needed to work them are often at odds with each other.
When the drivers need to be constantly updated and settings configured it can create a huge mess. When you use a managed printing service, the drivers are all sorted out and streamlined for each device.
3 – It uses the cloud
The entire printing process with the various devices all goes through the cloud when it comes to using a service. This streamlines the entire process and makes things much easier and more intuitive. There is no need to have a devoted network manager to keep the operation running since all the devices will communicate through the cloud.
In fact, with this type of scenario, your remote workers can still send things to be printed in the office no matter where they are in the world.
The other benefit of it using the cloud is that there is data collection being done all the time. You can now see where your expenses are when it comes to printing and how many resources are tied into it. The third party doing the service can help you break down the expenses and help you make things even more efficient so you save money and time on your printing.
