Automate manual operations to streamline Invoice Processing Automation improve visibility. AP (Accounts Payable) procedures such as extracting, populating, and managing invoice data are made easier using an automated invoice processing system. By automating your invoicing software, you can cut the time it takes to process invoices, lower the risk of fraud and errors, and gain a better understanding of your cash flow.

Streamline Invoice Processing And Visibility By Automating Manual Procedures.

An automated invoice processing system simplifies AP (Accounts Payable) activities such as extracting, filling, and maintaining invoice data. You may reduce the time it takes to process bills, reduce the risk of fraud and errors, and obtain a better knowledge of your cash flow by automating your invoicing software.

An Overview Of Invoice Processing Systems That Are Automated.

Automated invoice processing can increase the speed and efficiency of your invoice management by removing the human element from the process. Find out everything you need to know about the advantages of automated invoice processing and whether it’s right for your company. Processing invoices the traditional way can take a long time: The accounts payable department must match the invoice to the purchase order and receipt, enter it in the accounting system, and code it after receiving a supplier invoice. The invoice must be approved by the appropriate employee before the vendor payment may be given. Finally, for tax and other regulatory purposes, each invoice must be properly stored.

You can use Concur Invoice to:

  • To increase efficiency, use electronic invoice processing.
  • Bills can be managed and approved from anywhere.
  • Using customised workflows, submit requests to approvers right away.
  • To digitise paper bills and standardise records, use optical character recognition (OCR).

Businesses are witnessing a reduction in paper invoice volume and faster invoice acceptance as a result of deploying an Accounts Payable automation system. The rise in the adoption of cloud-based AP automation systems is the most noticeable trend from the payables report. Because “they are more flexible, dynamic, and inexpensive,” adopting a Cloud-based invoicing and payment processing automation solution gives businesses “the most diverse and scalable solutions available.”

What Is An Invoice Processing System That Is Automated?

Automated invoice processing allows businesses to process invoices without the need for human intervention (in most cases). Automated invoice processing software packages are available from a variety of start-ups and established businesses. In general, these are divided into two camps: invoice capture tools and rules-based tools, with additional tools for accounts payable automated invoice processing.

So, what exactly does automated invoice processing entail? There are a few stages to automated invoice processing that you’ll need to understand:

  • Monitoring invoices – Hard copies of invoices are becoming increasingly rare for businesses. Invoices are instead supplied as PDFs or picture files. RPA (Robotic Process Automation) bots or email automation systems can automatically flag invoice-attached emails and route them for data extraction.
  • Invoice capture – Invoice capture refers to the extraction of vital facts from the invoice, such as the firm name and bank account number, and is one of the most crucial stages of automated invoice processing. If there is any doubt regarding the data retrieved by your automated invoice processing programme, the invoice capture can be directed to an employee for manual inspections.
  • Evaluation of bills against order records — To verify that payments are valid, it’s also vital to check invoices against order data. Cross-checking against purchase orders (POs), checking for duplicates, and ensuring that the invoice complies with VAT requirements are just a few of the evaluations that should be conducted.

If invoices are sent without POs, they will be added to a general ledger account, and automated invoice processing machine learning technologies will be utilised to link the invoices to their proper accounts. Last but not least, payment must be made to settle the invoice.

Spend Less Time Processing And Managing Invoices.

Manually processing an invoice wastes a lot of time and money for your company. More than half of invoices are still received on paper, which necessitates a substantial amount of time and effort to enter the data, locate the first approver, and advance the invoice through the appropriate checks. An invoice automation solution can help you save time and money on invoice processing.

Final Thoughts

Although there are numerous advantages to automated invoice processing, it is vital to keep in mind that there are certain drawbacks. Most importantly, machine learning-based automated invoice processing systems may have trouble extracting data from invoices that don’t follow a standard format. When dealing with quantitative data, automated invoice processing systems are frequently very accurate; but, when other features, such as logos or graphs, are included on the invoice, the data may be less dependable. Of course, because automated invoice processing is such a recent phenomenon, the software is always improving, but keep in mind that these systems aren’t perfect.