One of the commonly asked questions is, what is ESI?

ESI, abbreviated for The employee state insurance, is an insurance policy for the employees under the federal and state government scheme which ensures that a portion of the employee’s salary combined with the employer’s contribution is deposited for employees’ future benefits. In India ESI is monitored under the Ministry of labor. The federal government has initiated certain laws to determine the rate of contribution that is deducted from the employee’s basic salary excluding a certain variable amount which is reimbursed against the employee’s services. To understand how an ESI calculator functions it is necessary to have an adequate understanding of the rate of contribution that influences ESI.

How to calculate ESI? 

The rates ESI is calculated in accordance with the wage of the employee. As per the government rules 0.75 % of the employees’ wage is payable, employer pays 3.75 % is the contribution to an employees ESI account. The contribution of the amount continues to a limited time frame. The threshold of the contribution has an upper limit of 21000 rs. To understand the functions is a simplified let’s take  an example of Mr. employee. The current CTC of Mr. employee is 18000. Mr. employee was earning 18000 until 2020, he was rewarded with an increment increasing his salary to 22,000 from the month of may. The contribution will be revised as per the rate of increment. 

The scheme is managed by a government body named as Employee state insurance. The organizations having more than 10 employees are considered under these schemes. The contributions are made on the basis of the wages provided to the employee.

Here are some of the inclusions that is considered while calculating the contribution amount:

1. Basic pay: Fixed amount paid by the employer prior to adding the allowances and variables.

What is Base Pay?

The terms ‘what is base salary‘ which is a basic salary is the minimum amount you can expect to earn in exchange for your time or services.

2. Dearness allowance: Dearness allowance is a specific percentage of the basic pay which is added to the employee’s salary along with other components.

3. City compensatory allowance: Several organizations tend to provide compensation against the higher living cost the employee pays in the metropolitan cities.

4. House rent allowance: HRA or house rent allowance is provided by the employer for the expenses paid for rented accommodation by the employee.

5. Incentives: Incentives are rewards paid by the employer against the hard work invested. It is to motivate the employee and recognise his/her efforts contributed in the organization.

6. Medical allowance: It is paid by the employer for the employee to take care of the regular medical expenses. Such reimbursements are not considered as deduction from the taxable income.

7. Meal allowance: Organizations provide meals for the employee working in the office premises or allowance to take care of the meals during office hours.

8. Attendance overtime allowance: Several employees exceed working hours to achieve targets. Employer compensates for the overtime hours invested by the employee.

These components are considered while calculating the contribution amount of the ESI. ESI schemes are to ensure that the employee has an insurance managed by the ministry of labor and employment. Registration under ESI is regarded as statutory responsibility As per the survey 6.5 lac employees have been registered under the scheme of ESIC. Once the employee is registered he/she is provided with an unique identification number to keep a track on the employee and identify the employee along with the organization. 

An ESI calculator accumulates the components of an employees’ salary to determine the amount that is deducted from the salary as an ESI contribution. As simplified as it may sound, these calculations are solely based on the data provided by any individual. A minute error may cause grave consequences for the employee and the employer. As for any organization ESI is managed by the payroll department. There are certain payroll management software that are equipped with an ESI calculator to ensure minimized risk of error. A minute error can create grave consequences for the organization as under government scheme provisions are made for hefty penalties to be imposed on organizations that mishandle with the ESI contributions.