Compliance with HIPAA protects sensitive patient information and the right to privacy. Using security protocols and cover letters is a requirement for medical facilities under HIPAA. The healthcare industry handles health data every day, and all employees must follow standards. Using online faxing is a secure way to send information.  

Faxing Medical Records Efficiently

The safety of patients is paramount, and medical facilities send records faster via fax. Using an online fax is safer and easier than sending health data via email alone. Many clients have multiple doctors, so doctors need access to relevant healthcare information quickly. Keeping up to date on medical conditions, treatments, and medication allergies helps doctors perform their services more accurately. Get in touch with a service provider to find out how faxing with mFax is so easy. 

Protecting the Patient’s Privacy Rights

HIPAA regulations, which prevent others from seeing sensitive medical data, protect patients’ privacy. Healthcare workers add a HIPAA-compliant cover letter with the mandated statement to prevent unauthorized access to information. Faxed documents need the statement to warn office workers that the documents contain sensitive information and only the recipient should see them. Online faxing eliminates accidental viewing by sending the documents to the recipient’s user account. Healthcare organizations don’t use traditional fax machines and don’t have to wait for the documents to print individually.   

Stopping the Unethical Use of Medical Data

Health organizations still have problems with unauthorized use of medical data. Hackers steal medical data from affluent people and use it for obtain money. A HIPAA-compliant faxing service keeps medical data safe and protects clients from criminals. Hospitals are hit with serious injuries and deaths because of data modifications made without authorization. Using online faxing services protects data better than email. Using domain-based email accounts and linking them to online faxing stops the unethical use of health records.  

Preventing Data Modification or Unauthorized Changes

User accounts for healthcare workers come with permissions and authorizations. Network administrators keep a record of everything they access or fax through their accounts. After a patient-related injury, administrators review access to files to see if someone changed them. Workers providing health care can’t sign into another account or make changes they’re not allowed to make. For better security, online faxing providers track transmissions from the hospital’s account. Patients are at risk and hospitals have more liabilities if their data is compromised.  

Reaching Approved Recipients Only

For all faxed medical data, the cover letter must include the recipient’s information. Senders add recipients’ names, fax numbers, and organizations to keep it secure. In hospitals with multiple departments using the same fax service, administrators set up individual user accounts for workers. With online faxing instead of traditional fax machines, patient data is secure and no one else can see it. There’s no paper needed or long waits to secure healthcare documents from others.  

HIPAA outlines how to fax and transmit sensitive medical data. HIPAA-mandated statements in cover letters protect health information, and unauthorized parties cannot view it. Online faxing services improve patient privacy and security. Healthcare workers access faxing services through user accounts, and administrators track transmissions. Administrators pinpoint breaches or unethical use in transmission logs when HIPAA regulations are not followed. Get in touch with an online faxing service to find out how to transmit health data in a safe and secure manner.