Table of Contents

  1. Introduction
  2. Office 365 Migration plan with EdbMails
  3. Different Office 365 migration types comparison
  4. Cutover Migration
  5. Staged Migration 
  6. Hybrid Migration
  7. Prerequisites for using EdbMails Office 365 migration tool
  8. Our Test System Specifications
  9. Office 365 mailbox migration using EdbMails software
  10. Logging into Office 365 Source Server
  11. Selecting the required items and mailboxes
  12. Logging into Office 365 Tenant Server
  13. Finishing the migration operation
  14. Free 24/7 Customer Support and Expert Guide
  15. EdbMails Office 365 migration advantages
  16. Pricing, Free Trial Version and Free Live Demo
  17. EdbMails Office 365 Migration: Review Conclusion


EdbMails Software for O365 migration: Product Review 2022


After capturing the attention of many business environments, Office 365’s popularity spread quickly through word of mouth. Therefore, there is a growing demand for Microsoft Office 365 migration software or tools so that users can begin reaping the benefits of cloud services. Migrating to a completely new setup from existing environments can be both beneficial and detrimental. For example, migrating from On-Premise Exchange to Office 365 can reduce recurring costs and maintenance in the long run. However, with the benefits come challenges. To add insult to injury, if proper planning is not implemented, the challenges quickly mount. In addition, Office 365 mailboxes are not insignificant. They contain a large amount of data, permissions, and hierarchy in a large organization, which must be carefully carried over in their entirety. What sense does it make when you discover that half of your data was not migrated? Repeating the same steps will cost you dearly in both time and money and is not a recommended approach. While researching how to simplify the migration, I came across EdbMails O365 migration guide and decided to review it to see if it fits into users’ budgets and delivers on its promises.

Office 365 Migration plan with EdbMails

If you are looking for an ideal Office 365 migration tool, you must read this review all the way to the end so that you can make the best decision. Before you can understand the migration steps or begin it right away, you must first understand a few details. It is essential to first create an Office 365 migration checklist or a detailed plan outlining how you intend to proceed with the migration. This is due to the fact that the migration involves not only moving mailboxes but also Public Folders, Shared Mailboxes, permissions, SharePoint data, Attachments, and User’s folders. It’s also important to plan whether you’ll migrate everything at once or just a few mailboxes for the time being. If all of these questions are circling your mind and causing stress, you do not need to panic. EdbMails Office 365 migration software can assist you in creating a detailed migration plan that will allow you to carry out the activities without the need for time-consuming procedures. To get an overview of the entire migration process, watch the video guide in the following section.

Different Office 365 migration types comparison

The video above explains how the migration is performed. However, it is also important to note that not all of the user’s requirements and existing environments are the same. In my case, I’d like to migrate everything all at once. Others will have hybrid Exchange environments in which they prefer to keep some of their data on-premises for legal and compliance reasons. In such cases, a one-size-fits-all approach is ineffective. A migration tool must be flexible and support all scenarios so that users are not left in the middle. The benefit of EdbMails O365 migration is that it helps users with any type of migration scenario, so you don’t have to break your head too much. Let’s take a look at three of the most common Exchange and Office 365 migration scenarios.

1. Cutover Migration

The cutover migration entails moving everything all at once. It’s basically all or nothing, and once the migration is finished, all of your data will be available in your target account. Using EdbMails for cutover migration is a straightforward method. It is simply a matter of connecting your source and target accounts and initiating the migration. In comparison to manual methods, EdbMails has the advantage of not requiring downtime or mailbox size limitations.

2. Staged Migration 

As the name implies, staged migration entails migrating in stages. This is useful if businesses need to migrate the most important data first, followed by the remaining data later. You can customize the migration by selecting the required mailboxes and applying different filters from the EdbMails graphical interface without having to migrate everything.

3. Hybrid Migration

The Hybrid migration is a type of migration that is specific to those who use the Hybrid Environment. (A hybrid of on-premises and cloud-based Office 365). If you have decided to abandon the Hybrid environment entirely and migrate to Office 365, EdbMails also supports this scenario. By connecting to the respective source and target mailboxes, you can migrate within, from, and to the Hybrid.

Prerequisites for using EdbMails Office 365 migration tool

I first installed EdbMails and then tested Office 365 migration. Let us first go over the prerequisites for using it. EdbMails is very light in comparison to other tools and requires very few resources to function. As a result, it is completely adaptable to any PC running Windows. EdbMails downloads in a matter of minutes, and installation is as simple as clicking the Next and Finish buttons on any other Windows installation. It requires at least 512MB of RAM, but 4GB is recommended for optimal performance. It can run on any processor with a minimum operating frequency of 1GHz. The installation will take up roughly 100 MB of hard disk storage space. (For .NET components and the Microsoft Visual C++ Library, as well as EdbMails.) Office 365 migration necessitates the use of an internet connection.

Our Test System Specifications

After learning about EdbMails standard prerequisites, I’ll go over my test computer specifications. EdbMails was installed on an x64 bit Windows PC running the Windows 10 operating system. My processor is an Intel i5 with a 2.5 GHz clock speed and a T1 internet connection. I had no trouble downloading or installing the software, and I have 80GB of free hard disk space.

Office 365 mailbox migration using EdbMails software

I tested the migration using a test Office 365 trial license after installing the EdbMails software. The migration process is also relatively simple, with only four main steps as outlined below. What I liked best about the migration process was that all of my mailboxes with complex hierarchies were neatly displayed in an organized tree fashion. This makes it simple to select individual ones or view them all at once. If I had to migrate them manually, I am certain that I would have missed some of them or would have had to put in more effort to collect all of my data from the most remote mailboxes. The granular migration feature of EdbMails ensures that all data is completely fetched and displayed, with no missing items.

1. Logging into Office 365 Source Server

After you’ve downloaded and installed EdbMails, go to the main dropdown and select the Office 365 migration option, then connect to your source Office 365 account. The automatic login method employs OAuth 2.0 modern authentication, and you are directed to your Office account’s official login page. When you log in successfully, EdbMails retrieves and displays all of your mailboxes. There is no need to be concerned about data security because EdbMails does not store or have access to any information.

2. Selecting the required items and mailboxes

The next step is to select the various mailboxes and items from the left pane. You are the king here, and your decision is final. Mark the mailboxes you want to migrate with a checkmark. You can also further customize the migration by clicking the Settings button on the left. This allows you to apply various filters to only migrate the emails you want. There is also the option to exclude specific folders such as Junk, Conversation History, and so on.

3. Logging into Office 365 Tenant Server

The steps for logging into your destination Office 365 account are identical to those for the source, except that you must enter the target account credentials. The next step is to map the mailboxes after logging into the target. The automatic mapping feature of EdbMails automatically maps mailboxes between the source and target. You can, however, map it manually if you prefer. Verify the mapping and the list of mailboxes chosen for migration.

4. Finishing the migration operation

Allow the software to do its work and begin the migration once everything is finalized. During the migration, you can see the progress window as well as the various items that are being migrated. When the operation is finished, you can view a log report that lists all of the folders and items countwise. This allows you to manually check to see if all of them were successfully migrated.

Free 24/7 Customer Support and Expert Guide

The preceding section outlined the steps for performing a full migration from one Office 365 account to another. However, many businesses face the challenge of actually beginning the migration process, which is referred to as the starting trouble or fear. This is where EdbMails’ expert customer service can help. You can contact EdbMails’ free 24×7 support and approach them with your needs. They will walk you through every step of the process, including determining which migration licenses you will need, determining your current environment, which migration path would be best for you, and the migration prerequisites. EdbMails’ experienced and professional customer service has helped countless users with their migrations. As a result, they are acutely aware of the user’s pain points and roadblocks. If you are having problems, their team can even assist you remotely.

EdbMails Office 365 migration advantages

Having understood EdbMails various aspects, let us look at how using this software can ease your Office 365 migration complexities. 

  1. EdbMails requires no technical knowledge or expertise to use, making it accessible to anyone.
  2. Unlike manual methods, EdbMails completely automates processes like setting Impersonation rights, mapping mailboxes, and even dealing with Office 365 throttling.
  3. EdbMails ensures complete data integrity without interfering with the source or target mailboxes.
  4. The software serves as a one-stop shop for all Office 365 and Exchange migration scenarios.
  5. There is nothing to miss when using EdbMails because you are guided through the process step by step.
  6. While the migration is taking place, you can continue to work with your mailboxes, compose or even delete emails.
  7. With EdbMails, you have a comprehensive Office 365 migration plan because you will know what to migrate and what not to migrate.
  8. The incremental Office 365 migration feature prevents duplicate mail items from being migrated to the same target on subsequent migrations.
  9. Remove any concerns about data security because EdbMails provides complete security through OAuth 2.0 modern authentication.
  10. EdbMails customer support is available to assist you with the Office 365 migration phases.

Pricing, Free Trial Version and Free Live Demo

In this section, we look at EdbMails’ pricing and free trial version. If we compare Office 365 migration tools, EdbMails clearly outperforms the others by a wide margin. If you’re looking for a low-cost tool with all the bells and whistles, EdbMails is the way to go. It costs $200 for 100 mailboxes, but you can choose the number of mailboxes based on your needs. There is also a $360 bundle offer for 100 mailboxes of both Exchange and Office 365. You can save more money with the bundle offer, which is ideal for users who want to migrate both Exchange and Office 365 as part of a hybrid environment. The price also decreases as the number of mailboxes purchased increases. It is also worth noting that the license plans are perpetual and require only a one-time payment. You can use them indefinitely and receive free software support and updates. This is also a notable feature when compared to other tools that impose restrictions or time limits on license use.

EdbMails offers a free trial version that you can install and use to perform a test migration if you want to experiment and understand the various steps of doing it by hand. If you don’t want to install anything on your computer but want to see how the migration works, we recommend requesting a free live demonstration from EdbMails. A representative from EdbMails will walk you through the entire process, from installation to migration. This allows you to ask questions, clarify them, and even learn about the helpfulness of the customer service. It is a free feature that we used and found to be both informative and engaging. The free trial version and product demonstration both allow you to become acquainted with EdbMails setup, installation, and Office 365 migration procedures and map them to your needs and suitability.

EdbMails Office 365 Migration: Review Conclusion

Without proper planning and guidance, Office 365 migration may appear intimidating at first. Many users are completely lost because the manual Exchange to Office 365 migration relies on PowerShell commands, which may not be suitable for large mailboxes. A step-by-step Office 365 migration guide simplifies the process, but finding the right one for everyone can be time consuming. This is due to the fact that everyone’s needs and migration environments are unique. I examined EdbMails Office 365 migration tool, which fits like a glove. It supports any Exchange or Office 365 migration scenario you can think of. To name a few, we tested it with Office 365 tenant-to-tenant migration and Exchange 2016 to Office 365 migration. We had no problems, and we have no serious concerns about the data’s integrity. In addition, we tested EdbMails’ other tools, such as the EDB to PST converter, OST, NSF, and MBOX. I’d like to conclude that this software is an all-in-one solution for all migration, file conversion, and backup needs.

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