Technically, batch document processing is processing a massive volume of documents into one or few files. That is done with the help of intelligent capture software to capture or scan the files. In information technology, it is regarded as the working principle of a complete and automatic sequential processing of data or commands. In the output management and document creation context, batch processing denotes data records given by an input file processed into documents by the system without any third-party user being involved.
Batch processing usually comes as a result of business application, whether directly or indirectly, and it also provides the necessary data as a CSV or XML file.
Talking about batch scanning and processing, Panini provides you with all the vital batch scanners you may need for your business. Whether you need one batch scanner or several, Panini scanners have a long reputation for reliability and ease of use. Their scanners offer superior performance in crucial areas in the business, such as MICR reading, image quality, and document handling.
Panini batch scanners are used worldwide by Post Offices, Financial Institutions, and many businesses. All these firms use scanners for checks and other financial processing. That may include remote deposit capture applications, teller capture, and branch capture. Consequently, these batch scanners also process meal vouchers, payment slips, gift coupons, and postcards. Panini also offers support services to customers to make sure the client gets a return on their investment and successful implementation of the scanners.
The company offers support such as help desk support, depot service, training, advanced unit exchange, and fulfillment parts management.
Batch processing entails the creation of a massive number of similar items like invoices in a given period. For example, the creation of annual accounts of a particular insurance company has a limited production time, and they should be produced in huge numbers.
That technically means batch processing depends on high processing performance or speed. Some systems for document creation, like the Series M/, come with their batch processor. With designs such as the M/TEXT batch processor, one can define the parallel processing processes with a given number of documents.
This way, performance is individually optimized and adapted to the framework conditions of the application. Batch processing saves companies a lot due to the lowered operator intervention, all thanks to the highly functional automation features.
How Files are Captured to Folders
Multifunction printers, scanners, and copiers provide a standard way to scan and save files in a given folder. MFPs are used in all industries, and most of them can be configured to scan folders. You can configure different buttons or function keys on these devices to deliver your documents to specified folders. The other source is PDF print streams. It is typical with ERP systems when used for delivery orders, to send daily invoice runs and different scenarios where unique documents are printed into one stream.
What Happens to the Scanned Files?
The data capture software can:
- Create PDF bookmarks
- Capture index data
- Name folders, files, and subfolders
- Route the file to a different directory
- Cleanup and enhance the scans
- Convert files to different formats
- Extract data for exportation via XML or CSV
- Apply digital rights
Benefits of an automated scanning system
A well-designed scanning system is very crucial to the company. It helps things run faster and much smoother in the business. In the case of big companies, checks and other financial documents will be scanned in minutes.
Fewer people handle the paper documents
With a robust scanning system in place, fewer people will lay their hands on otherwise private financial documents. That means the checks and other documents will be much safer since they pass through fewer trusted hands. It also means less workforce to the business, thereby saving on the wages and salaries.
Reliable capture of critical information
Checks and other crucial financial documents are important aspects of the organization. With these documents, there is no room for errors. Even a single mistake such as the omission of zero could mean huge losses to the business. Human is to error, and there would be errors if these documents were to be documented by humans only. But now that only machines are involved here, all the vital information is captured as it is.
Less time on quality assurance
Less time will be spent on quality assurance since the scanners perform an accurate job. Machines are known to bear an accuracy of almost 99%. That means you will not have to rescan documents another time once you have scanned them the first time.
Accuracy and good response time
With scanned documents, retrieving the information is relatively easy. All you do is get into the system and perform a search. Scanned documents are not like physical files where you have to look for them manually. With scanned documents, once you search on the specific file, it pops up immediately.
Less vulnerable to hardware failures
The good thing with batch scanners is that they are less vulnerable to failure. These are machines that are well built and can withstand few knocks. They will still be functional even after a long time as long as they are taken good care of.