This is a buyer’s guide that includes tips and suggestions to help you choose the most optimum conferencing technologies and systems for your organization. If you’d like to learn more about conference technologies, get in touch with professionals at Prysm Systems. Here you can get solutions for every size space to transform your workplace forever.

As its dependability and comfort of use have grown, so, too, have the number of businesses relying on conferencing technologies. Now that it is all about bringing remote teams together and meeting clients and customers virtually, conferencing technologies have taken over everything. Ever since this Pandemic turned our lives upside down, video conferencing has allowed millions of organizations out there to have face-to-face meetings that weren’t even viable before.

Undoubtedly, the practicality and prominence of video conference systems have made them the most suited solution for not just the larger organizations but for the smaller ones too. There are many free video conference technologies available in the market currently. These are simple to install, easy to use, and comparatively cheap that has opened up their value to companies of all sizes.

More and more people are businesses are getting hyped about conference technologies but the challenge of choosing the right one still remains intact. In order to help you make the best decision, we are going to present you with some excellent tips and suggestions that can help you choose the right video conferencing technology.

What you Need to Keep in Mind to Choose the Best Video Conference Technology:

Types of Meetings: Some high-end video conferencing technologies allow you to launch different rooms depending on the kind of meetings you have been holding. It is important to acknowledge what kind of meetings you generally host. On the other hand, if you host a variety of meetings then you need to look out for a video conference service system that accommodates all your needs.

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Ease of Use: Sometimes interfaces of video conference technologies can cause a lot of confusion and chaos. There could be times when conferences get started without essential participants joining, or conferences getting interrupted and delayed because of bad connectivity and unnecessary features in the interface.

Application Integration: Many free video conference technologies solutions allow you to integrate third-party applications. You need to pick the system that makes such connectivity convenient. Consider the features that make it easier for you to import presentations, documents, calendars, etc. Moreover, many video conferencing software comes with easy note-taking capabilities that can be extremely useful for attendees.

Cloud-Based Technology: The enhanced cloud-based video conferencing technologies have turned out to be one of the most integral parts of digital businesses these days. The systems integrated with artificial intelligence and virtual reality can indeed open up a vast number of opportunities for collaborations across huge geographical distances. Make sure that you are choosing the conferencing technology that evolves with time to deliver an immersive and impactful experience.

Imperative Screen Sharing Features: With the ease of use being an obvious attribute of any conferencing software, users direly require a screen sharing feature. This has turned out to be the top feature in the list of 68% of users. Outside of face-to-face collaboration, users prefer the tools to share their screens as it makes it easier for them to do highly interactive presentations, and collaborative sessions are more appealing. Do not forget to keep an eye out on the systems that come with the integrations with your productivity suite, CRM software, and other relevant tools that are essential for your team.

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All-In-One Collaboration Solution: When it comes to free video conference software for work, always look out for an all-in-one collaboration solution. The major features like cloud storage, file sharing, presentation mode, screen sharing, and integrated live chat are inevitable. Also, the users do not just want a single screen at a time that users require, they also expect the feature to share multiple screens at once. This could be a game-changing experience for the productivity of the teams.

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In a Nutshell     

Gone are those days when presentations were meant to be constrained to the conference rooms and auditoriums only. With this realm of change, you will be able to retain endless opportunities towards building a great workplace focusing on better productivity and growth. So, if you think that video conferencing is right for you, then here is what we have for you.

Prysm System brings you a qualified team of professionals who have the potential to deliver the most immersive and dynamic solution possible as per your requirements. So, without making any further delays, reach out to our experts. Let us help you establish a workplace built on technology!

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